3rd Party Sponsor Billing

Students utilizing a third party sponsor must submit the following documents EACH TERM

• Letter of Authorization

• Sponsor Billing Request

It is the student's responsibility to ensure that all required documents are received by Student Financial Services prior to the due date to avoid late and service charges. Late fees will be assessed if forms are received after the add/drop period.

Students will be notified at each stage of the billing process

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  • Once a student submits their Sponsor Billing Request, the department will receive a notification. A “conditional payment” will usually appear on the student account within 72 hours of receipt of the required documents. This credit does not mean that Student Financial Services has received payment from the third party; it means authorization has been received.

  • The Third Party Billing Specialist will begin the invoicing process after the term census date. This prevents unnecessary duplicate billing due to schedule changes. If your sponsor requires immediate invoicing, please have them contact us at the email address/phone number below.

  • Third Party Sponsors cannot use QuikPay or its authorized users function to make payments.

  • When a sponsor pays the university, the student is again notified letting them know payment has been received.

There is no standard form as each sponsor is different in the information it requires to be billed correctly. Some companies will write an official letter stating what they are willing to pay. Others have an agency-specific form. Sponsors may submit the UCCS General LOA form UCCS LOA.pdf  Regardless of the format, all contracts, letters, or Purchase Orders must include the following information:

• Student ID number<
• Specific charges to be covered (tuition, fees, room, board)Limits to the sponsorship (i.e. percentage of tuition, award to be paid after grants)
• Limits to the sponsorship (ie percentage of tuition, award to be paid after grants)
• Term of sponsorship (fall, spring, summer). We do not accept more than one term per LOA.
• Sponsor’s name and billing address
• A contact name, phone number, email address
• The signature of the sponsor or other person authorized to make commitments on behalf of the sponsor

Once completed, the sponsor should return the form directly to the student, who will provide the form to Student Financial Services by attaching it to their Sponsor Billing Request (see Sponsor Billing Request section) in their student portal. Some sponsors will send this document directly to the school. Please see the Exceptions section  for more information.

Please submit your 3rd Party Sponsor Billing Request as soon as possible after registering for the upcoming semester. This form is required EVERY TERM you would like UCCS to bill your 3rd party sponsor for your tuition and fees.

To submit the Sponsor Billing Request, please log in to your myUCCS student portal, click on the "hamburger" menu icon [image of menu icon] in the upper right corner, select Student Financials (Bursar), then click on the Sponsor Billing Request tile. 

Your student information will be automatically populated in the form. You will need to select your sponsor. If you are unsure of your sponsor or do not see your sponsor in the drop-down menu, please type in the name of your sponsor in the provided field. On the next page you will be able to upload your Letter of Authorization (link to LOA section). *If you are using Federal Army TA you will not a have a document to attach. Please see below for other exceptions.

General Letter of Authorization (LOA) form can be found here

Please read this section carefully as some sponsors have requirements that necessitate our deviation from some of the above requirements.

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  • Colorado National Guard/State Tuition Assistance – as the State TA office requires confirmation of charges, payments (grants, scholarships, etc) after the term due date, we are unable to put the conditional payment on accounts until final confirmation of approved sponsorship amounts. These students will instead have late fee holds added to their student accounts.

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  • Active-Duty Army Tuition Assistance – these students do not need to provide an LOA as that is given to the school directly via the ArmyIgnitEd system. These students are still required to submit a Sponsor Billing Request. Please see the DOD TA page for more information.

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  • AmeriCorps – these students do not need to submit documentation to SFS as their sponsorship goes through the Student Employment Office.

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  • Colorado Department of Vocational Rehabilitation – Authorization documents are provided directly to us by your counselor. This sponsor does require Pell grants and institutional aid to be applied to accounts first. If this aid comes in late and generates a refund, it is the student's responsibility to return this payment.

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  • Ch. 33 Post 9/11 GI Bill & Ch. 31 VR&E – Please visit the Veteran & Military Affairs website. These are VA benefits and do not fall under Third Party Billing. 

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  • Army HR Command, Army ROTC, AF ROTC, AFIT, AFIT AOC, USAFA AMT – these students do not need to provide an LOA as that is given to the school directly. These students are still required to submit a Sponsor Billing Request.

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  • County Workforce Centers – Most workforce centers will email the vouchers to the school directly or they will send them to the student. Either way, student should submit a sponsor billing request as early as possible. Once our office has both the sponsor billing request and voucher we will move forward in the process.

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  • It is your responsibility to request a sponsor billing request for each term you plan on using a sponsor. This must be submitted before the due date to avoid late fines and service charges.
  • It is your responsibility to notify SFS if you make changes to your schedule.
  • Some sponsors require grants and institutional funding to apply to student bills before they will pay the remaining balance. We do our best to ensure that this procedure is followed as required, however Financial Aid is a separate department and aid sometimes applies to accounts after our billing process. If you receive an incorrect refund, it is the student’s responsibility to return it within 30 days of receipt. If you are unsure of the validity of a refund, please contact us at the email address/phone number below.
  • You are responsible for paying your portion of the bill by the due date to avoid late fines and service charges.
  • It is your responsibility to notify SFS if there are changes to the terms of your sponsorship.
  • If for any reason the agency refuses to pay, the balance will become the student’s responsibility. The student will be notified via email if 2^nd and 3^rd invoices are needed. If the sponsor does not pay by the 3^rd invoice, the school will reverse the conditional payment. The student will have 30 days to remit payment or will face fines and registration holds.
  • Your Third Party cannot be invoiced any items that are not posted to your student account.
  • SFS does not submit grades or transcripts. You are responsible for providing any additional information required by the sponsoring agency.

The Family Educational Rights and Privacy Act of 1974 (FERPA) allows universities to disclose student records or identifiable information without the student's consent to persons or organizations providing financial aid (e.g., sponsorships). The sponsor must agree to abide by the Family Educational Rights and Privacy Act of 1974 (FERPA) and not disclose student information to others without the express written approval of the student.

The College Opportunity Fund (COF) went into effect fall 2005.  The COF program provides tuition stipends to resident undergraduate students who apply for the program and authorize the application of the credit to their account.  For the current per credit hour rate for eligible classes, please review the COF Page

Unless the sponsor indicates otherwise, the university will assume that all tuition-based awards are meant to be used as tuition less the COF, if the student is eligible, without regard to whether the sponsored student has applied for the COF program and/or approved application of the credits to his/her account.

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  • How to apply online: Go to the College Opportunity Fund website at https://cof.college-assist.org. Apply for the COF stipend. Wait 3-5 days; then go to the myUCCS Student Portal to authorize.
  • How to authorize online: Go to myUCCS Portal, then do the following: 
    • Click on the "hamburger" menu icon [] in the upper right corner, then select Student Financials (Bursar).
    • Click on the Authorize COF tile.
    • Click on the link Update Authorization.
    • Select one of the two options: Authorize or Refused Authorization. If you select Authorize, this will remain on record, and you will not be required to update authorization in the future.
    • Click Submit.